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The mission statement is the organization’s charter and reason for being. Mission, Vision, and Values: As part of the company culture, new employees need to know and understand the company’s mission, vision, and values.Taking the time to explain the company’s culture thoroughly helps the new team member become more grounded in how their role fits into the larger picture. Company Culture: Company culture encompasses all the many values and behaviors of the company, its employees, and its brand.Including a document (or PowerPoint presentation) that shares the entire history of the company helps endear the new hire to their new employer. Company History: Assume that your new employee knows nothing about your company.Things to include in the orientation video or one-on-one session are: Some software makes it easy to track completed assignments and sends reminders if a task is not met. When using onboarding software, you can add viewing the orientation video as part of the checklist. Check out the one our in-house HR team recorded if you need a video example to follow:
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We recommend that you provide an orientation video (or a one-on-one with HR) that highlights your company’s history and culture and the benefits offered to new employees. Step 3: Provide Orientation Video (Recommended) Read our reviews to find the best onboarding software or the leading HR software, which usually includes onboarding tools. It is more convenient for both you and the employee, as it allows them to complete some of the paperwork before their first day or as they are starting on their daily tasks in the first week. This works for on-site or remote employees. Many HR software services make it easy to onboard paperwork completely online through their system, with e-signatures and storage. Items that aren’t used right away, like an employee expense form, can be included in the paperwork but reviewed later. If more than one new hire starts on the same day, you can schedule time with them together to review important policies, like the employee handbook. Even if you do it through electronic channels, have explanations handy or a contact number where they can call with questions. Review each item with the new hire so they clearly understand what is expected of them. Consider pacing the paperwork review throughout the first few days instead of handing the new hire a stack of documents and walking away, or give clear deadlines and automated reminders. New hire paperwork is essential for a new employee, but it can be overwhelming. Learn more best practices for employee onboarding. Schedule time with their supervisor to review their job description and answer questions.Ensure they understand their benefits and what they need to do to apply or qualify.Orient them to the company mission, vision, values, and strategic plan.Advise them on the company-approved way for storing passwords (this should be in your handbook, but it’s good security practice to emphasize).Ensure they have all the tools they need for their job: computer, software, VPN, badges, keys, website URLs, and IDs.Have them shadow a peer, so they see what a day in the life of a co-worker looks like.Make sure they know where to find user manuals, documents, and reference materials.Describe the training they’ll receive, and when/where it will occur.Provide a building tour so they know where to locate the conference rooms, copy machines, and emergency exits.Show them where labor law posters are located and offer to answer questions.Give them a copy of the organizational chart and explain how the company is structured.Provide a list of who does what in their department, as well as in HR or payroll, in case they have questions.Offer cheat sheets, such as the company phone list, office map, or voicemail instructions.
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Schedule one-on-one meetings with the key staff members the new hire will work with.Your top priority is to welcome them and schedule introductions with key team members.ĭuring the welcome and introductions process, make it a priority to do the following: Once you’ve completed the process of hiring employees, they are ready to begin their first day on the job.
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Visit Rippling Step 1: Schedule Welcome & Introduction Sessions (Take note that this is a limited-time offer only.) Sign up for a Rippling plan today and get the first month for free. It has features that enable you to create a customized onboarding experience for each new hire. If you want help with employee onboarding, consider using an HR software like Rippling.